RULES AND REGULATIONS
1.
NAME OF
THE ASSOCIATION is “RETIRED DEFENCE OFFICERS ASSOCIATION’ and its registered address is FLAT NO
27-A, DDA SFS FLATS, Pocket-1, SECTOR-7,
DWARKA, NEW DELHI-110075. Any change in the address shall be notified to the
Registrar of Societies within 14 days.
2.
OBJECTS
The
object of the Association shall be:
1. Act
as single centralized agency to resolve all issues/matters pertaining to the
Retired Defence Officers with the Government/Other agencies relating to:
(a) Pay and allowances.
(b) Pensionary benefits.
(c) Health benefits (ECHS)
(d) Pension to widow / widower.
(e) War casualty benefits.
(f) Disability compensation.
(g) Vocational rehabilitation and employment
for retired disabled
(h) Vocational rehabilitation for war
widows.
(i) Education of wards/dependants..
(j) Home loans / life insurance.
3. DEFINITIONS
1. Words
“Retired Defence Officers Association appearing in these rules mean the Retired
Defence Officers Association Dwarka, New Delhi-110075.
2. “General
Body” means the General Body of the comprising its total membership.
3. “Governing
body” means the Governing Body of the Association comprising President, Vice-President,
Secretary, Joint Secretary and Treasurer.
4. “President” means the honorary President of
the association.
5. “Vice-President” means the honorary Vice-President
of the association.
6. “Secretary” means the honorary Secretary of
the Association..
7. “Joint Secretary” means the honorary Joint
Secretary of the association.
8. “Treasurer” means the honorary Treasurer of
the Association.
9. “Committee”
means various committees constituted by the General Body Governing Body of the
Association from time to for specific functions and activities.
4. MEMBERSHIP
1. Retired
Defence Officers of the three Service (Army / Air Force / Navy ) are eligible
to take membership of RETIRED DEFENCE OFFICERS ASSOCIATION.
2. Every
member shall pay Rs. 500/- (Rupees Five hundred only) as admission fee which is
subjected to its review by the General Body from time to time.
3. Admission fee shall not be refunded in any
case.
4. A Person ceases to be a member :-
(i) On death or
(ii) On expulsion under rule 5; or
(iii) When his resignation is accepted by the
Governing Body.
5. A
Member of the Association may be expelled from the membership by a vote of the
General Body for any action Which may be held by the General Body to be
dishonest or contrary to the stated object of the Association or to the
interest of cooperation.
6. Opportunity
shall be given to a member before expulsion from membership to represent his
case to the General Body.
5. AUTHORITIES OF GENERAL BODY OF THE
ASSOCIATION AND OFFICE BEARES
1. The
General Body of the Association shall comprise the retired Defence officers of
the three Service (Army /Air Force / Navy )
2. The
General Body shall be the highest decision making body having the authority to
review past work and to lay down guidelines for the future work.
3. Ordinary
meeting of the Association shall be convened at least once-a-year.
4. The
GENERAL Body shall be summoned by the Secretary in consultation with the
President with a minimum of thirty days advanced notice.
5. One
third members of the Association shall constitute the quorum of the General
Body.
6. It
shall elect and appoint President, Vice President, Secretary, Joint Secretary
and Treasurer of the Association from among the members.
7. For
adjourned meetings the binding of quorum shall no apply.
8. Extra
ordinary meeting of the General Body shall require only seven days notice and shall be convened
whenever necessary.
6. GOVERNING
BODY
1. The
Governing Body of the Association shall comprise President, Vice-President,
Secretary, Joint Secretary and Treasurer including co-opted members.
2. The
meeting of the Governing Body shall be held as often as required but meeting
shall be held at least once every month.
3. Three
members shall constitute the quorum of the Governing Body.
4. It
shall frame financial, personnel and general rules and following the
considerations and approval of the General Body, it shall enforce them.
5. Keeping
in view the nature and quantum of work, shall constitute special committees and
functional divisions.
6. It
shall report its initiations and activities to the General Body.
7. A
member of the Governing Body cases to hold office if he –
(i) Ceases to be member of the Association.
(ii) Applies for insolvency or is declared
insolvent, or
(iii) Becomes of unsound mind; or
(iv) Resigns and his resignation is accepted
by a Governing a Body; or
(v) Is convicted of any offence involving
dishonesty or moral turpitude.
8. Governing
Body shall exercise all the powers of the Association those reserved for the
General Body subject to any regulations or restrictions laid down by the “Forum”
in a General Body meeting.
7. HONORARY PRESIDENT
1. The President
shall be a member of the association and shall be elected by the General Body.
2. The president shall hold office for a period
of two years.
3. The president
shall chair the General body and
Governing Body meeting and shall have a casting vote.
4. In case of
emergency and pressing matters he shall take appropriate decision which shall
be reported to the General Body.
5. The president
of the VICE President or in the absence one of the other member elected for the
purpose shall preside.
8. HONORARY VICE-PRESIDENT
1. The Vice –president shall be elected by the
General Body.
2. He shall hold office for a period of two
years.
3. In the absence
of the President he shall chair the chair the General Body and Governing Body
meetings.
9
HONORARY
SECRETARY
1. The Secretary
shall be member of the association and shall be elected by the General Body of
the Association.
2. The secretary
shall hold office for a period of two years.
3. He shall issue
notice and convene meeting of the General Body and Governing Body.
4. He shall
prepare agenda and minutes of the meeting.
5. He shall be the
authorized signatory of the association in all formal and legal matters.
6. He shall be responsible for the management of
the association business establishment and programme of activities.
7. He shall in consultation with the General
Body prepare Annual Report on the activities of the ASSOCIATION.
10 HONORARY JOINT
SECRETARY
1. The joint Secretary shall be a members of the
association.
2. The joint Secretary shall hold office for a
period of two years.
3. The joint
Secretary will assist the Secretary in all activities related to the
association.
4. The joint Secretary shall perform the duties
of Secretary in his absence.
11 HONORARY
TREASURER
1. The
Treasure shall be a member of the association.
2. The
term of office of the Treasure shall be of two years.
3. 3. He shall be responsible for managing finance,
movable and immovable assets and expenditure and liabilities of the
association.
4. 4. He shall receive subscription ,donation
,charity and other funds in cash or in any manner and to maintain the accounts
,books for the purposes.
5. 5. He shall operate bank accounts of the
association jointly with the president or Secretary.
6. 6. He shall get the account of the association
and certified by a Chartered Accountant appointed by the Governing Body and
present the same to the General Body.
12 SUB-COMMITTEES
Keeping in view the nature and quantum of
work and a view to ensuring effective functioning General Body or Governing
Body shall constitute special Committee to ensure effective implementation of
the objectives for which such Committees have been constituted.
13 SOURCE OF
INCOME
In
order to carry out its programmes /activities the association shall mobilize
resources its main sources of funds will be:
a) Membership
Fees
b) Donation.
c) Grant-in aid from statutory bodies.
d) Fund
raising campaigns (advertisement, fete, mela and exhibition etc.)
e) Request from
members to pool in funds on case to case basis.
14 OPERATION OF
BANK ACCOUNT
The
association bank account in a nationalized bank shall be jointly operated by
the President and Secretary initially. After the election of the Treasure by
the General Body President or Secretary and Treasure shall be the joint
signatories for operation of the bank account.
15 AUDIT OF
ACCOUNT
The
financial year for the RDOA shall be from 1st April of each year up
to the 31st March of the next year. Account of the preceding
financial year shall be produce and shown to the member in the annual General
Body meeting and will be handed over to the office bearers elected for the next
entering year.
The
Account of the RDOA shall be audited by a nominated Chartered accountant every
year for and on behalf of the RDOA on the expenses of the RDOA.
It
is mandatory on the part of the office bearers and the members of the RDOA that
the funds / properties of the RDOA shall
only be spent / use for the uplift and welfare of the RDOA and not for any
other purpose.
16 ELECTION
All
the office bearers of the Governing Body describes above shall be elected in
the annual general body meeting for a tenure of 2 years. The election of the
Governing Body shall be by shown of hands unless a poll is demanded by the
members in which case it shall be by secret ballot. Only members of the RDOA
are qualified to contest and vote in the election.
One
candidate can contest for one post only. Candidature of members must be
proposed by a member and seconded by another member of the RDOA. The tenure is
2 year but in the case if the newly elected governing body members take charge
of their office with some delay, the governing body of the preceding year shall
function and discharge duties as caretaker governing body but will not take any
policy desion. Over and above the General Body can debar a member for his any
irresponsible act and or otherwise participate in the Election process, if
considered detrimental to the interest of the Forum.
17 AMENDMENT IN
THE MEMORANDUM OF ASSOCIATION
For
any reason or reasons, Governing Body shall recommend to the General Body to
amend the Memorandum of Association of Association the General Body shall by
two third majority resolve to amend the Memorandum with effect from a
stipulated date.
18 ANNUAL LIST OF
GOVERNING BODY (Section 4 of the Act)
Once
in every year, a list of the office bearers and members of the governing body
of the RDOA shall be filed with the Registrar of Societies, Delhi, as required
under Section 4 of the Societies Registration ACT 1860.
19 LEGAL
PROCEEDINGS (SECTION 6 OF THE ACT)
The
RDOA may sue or be sued in the name of the President ,Secretary as per
provisions laid down under Section 6 of the Societies Registration Act , 1860
as applicable to the Union Territory of Delhi.
Any
amendment in the Memorandum of a Association or rules will be carried out in
accordance with procedures laid down under Section 12 and 12-A of the Societies
Registration Act,1860.
20 APPLICATION OF
THE ACT
All
the provisions under all the sections of the Societies Registration Act, 1860, as
applicable to the Union Territory of Delhi shall apply to this RDOA.
